Data controller: Sarah-Jane Manarin
Coda Falconry Ltd is a “data controller”. This means that we are responsible for deciding how we hold and use personal information about you.
Coda Falconry Ltd “The Company” collects, stores and processes personal data relating to its customers and employees in order to manage the employment relationship. This privacy notice sets down how the Company collects and uses personal information about you during and after your working relationship with us.
This privacy notice applies to; current and former customers, employees, workers and contractors. This notice does not form part of a contract of employment or any contract to provide services and may be updated at any time.
The Company is committed to protecting the privacy and security of your personal information. The Company is committed to being clear and transparent about how it collects and uses that data and to meeting its data protection obligations.
The Company collects and processes a range of personal information (personal data) about you. Personal data means any information about an individual from which the person can be identified. This includes:
The Company collects this information in a variety of ways. For example, data is collected through the application and recruitment process and during work-related activities throughout the period of working for us. It is also collected from transactions via our website, email correspondence and telephone conversations. Our order system collects personal data in order to process experience day voucher packs and to inform customers of when their experience day will be.
Data is stored in a range of different places, including in IT / booking systems (including the Company’s email system).
The Company needs to process data to enter into an employment contract with you and to meet its obligations under your employment contract. The Company requires personal data in order to process orders from customers and supply information relevant to their orders.
In addition, the Company needs to process data to ensure that we are complying with our legal obligations.
In other cases, the Company has a legitimate interest in processing personal data before, during and after the end of the employment relationship.
Situations in which we will process your personal information are listed below:
In order to:
If you do not prove certain information when requested, the Company may not be able to perform the contract we have entered into with you, such as paying you or providing a benefit or processing your order. You may also have to provide the Company with data in order to exercise statutory rights, for example in relation to statutory leave entitlements.
The Company will only use your personal information for the purpose for which it was collected unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If we need to use your personal information for an unrelated purpose, we will advise you of this and explain the legal basis which allows us to do so.
You should be aware that we may process your personal information without your knowledge or consent where this is required or permitted by law.
Some special categories of personal data, such as information about health or medical conditions, is processed to carry out employment law obligations (for example, in relation to employees with disabilities and for health and safety purposes).
The Company uses other special categories of personal data, such as information about ethnic origin, sexual orientation, health or religion or philosophical belief, this is done for the purposes of meaningful equal opportunities monitoring or reporting.
Data used by the Company for these purposes is anonymised or is collected with the express consent of employees and customers, which can be withdrawn at any time. Employees and customers are entirely free to decide whether or not to provide such data and there are no consequences of failing to do so.
We envisage that we will hold information about criminal convictions.
We will only collect information about criminal convictions if it is appropriate given the nature of the role and where we are legally able to do so. We will use information about criminal convictions in the following ways: Not Applicable to our business.
Our employment decisions are not based solely on automated decision-making.
The Company will only hold your personal data for as long as is necessary to fulfil the purposes we collected it for, including any legal, accounting or reporting requirements. The periods for which your data is held after the end of employment are 2 years All personal data from our customers will be held for a period of 2 years.
Your information will be shared internally, including with the Coda Falconry Ltd team.
The Company shares your data with third parties where required by law, where it is necessary in order to administer the working relationship with you or where we have another legitimate interest in doing so. The following services are carried out by third-party service providers: administration. The Company may also share your data with other third parties, for example, in the context of a sale of some or all of its business. In those circumstances, the data will be subject to confidentiality arrangements.
The Company will not transfer your data to countries outside the European Economic Area.
The Company takes the security of your data seriously. The Company has internal policies and controls in place to prevent your data from being lost, accidentally destroyed, misused or disclosed, and is not accessed except by its employees in the performance of their duties. Details of these measures are available on request.
When the Company engages third parties to process personal data on its behalf, they do so on the basis of written instructions, are under a duty of confidentiality and are obliged to implement appropriate technical and organisational measures to ensure the security of data.
It is important that the personal information we hold about you is accurate and current. Please be sure to keep us informed if your personal information changes during your time working with us.
As a data subject, you have a number of rights. You can:
If you would like to exercise any of these rights, or you have any questions about the privacy notice, please contact Sarah-Jane Manarin – Business Owner.
If you believe that the Company has not complied with your data protection rights, you have the right to make a complaint to the Information Commissioner’s Office.